Enabling your teams to track first time visitors seamlessly.
Rooted is built for church teams, not software teams. Simple enough for a Sunday volunteer. Detailed enough for a pastor who wants to know exactly what is happening across their whole church.
Visitor Capture
Digital Visitor Cards
Our digital connection cards can be accessed via QR codes, or direct links, designed to feel welcoming and low-pressure for first-time guests.
Fields are fully customisable. Capture what actually matters to your team, not a generic list of boxes.
- Visitors scan a QR code, tap a link on your bulletin, or use a kiosk
- They fill a short form on their own phone
- By the time service ends, their details are already in Rooted
Assign volunteers automatically
When a visitor is added to Rooted, Rooted assigns them to your volunteer based on rules you configure. Rules can be by age group, church branch, interest area, etc. The volunteer gets an immediate notification so they know exactly who to call and when. Visitors can also be assigned to volunteers manually.
Log every attempt. Track what actually connected.
Rooted separates outreach attempts from confirmed touchpoints. A call with no answer gets logged as an attempt. A real conversation gets logged as a touchpoint. Your progress data stays accurate.
Every call, WhatsApp message, email, and coffee meeting is recorded on the visitor profile. When a follow-up assistant changes, the next person has full context immediately.
A structured journey from first visit to member
Rooted tracks each visitor through a 4-touchpoint journey. You see who is progressing, who is stuck, and who just completed. Each milestone is visible on the visitor profile and on your dashboard.
You set the target. Rooted tracks the progress.
Know who is at risk before they stop coming
If a visitor has not had meaningful contact within your configured window (the default is 14 days), Rooted marks them at-risk automatically. Their follow-up assistant gets an alert. They show up prominently on your dashboard.
The threshold is configurable per branch. Smaller churches often move faster. Rooted adapts to your pace.
Personal tasks for follow-up assistants
Follow-up assistants can create tasks for themselves directly in Rooted. A reminder to call back on Thursday. A note to check in after a small group. Tasks are tied to visitor profiles so nothing falls between the cracks of a busy week.
Already using Google Sheets? Connect it.
If your welcome team collects visitor info in a Google Sheet, Rooted can sync it automatically every hour. Or hit “Sync now” to pull in new rows immediately. No manual importing. No copying rows into another system after every service.
Import a list. Export a report.
Had a big Sunday? Upload a CSV of new visitors in one go. Want to share a report with your leadership team? Export the current visitor list filtered by status, date, or follow-up assistant. Data stays yours.
Running more than one location? Rooted handles it.
Each campus has its own follow-up team, its own visitor list, and its own dashboard. You see all of them from one admin view. You can move a visitor from one branch to another and their full history moves with them.
Built for churches with a few locations. Scales to networks with many more.
Alerts that create action, not inbox noise
Follow-up assistants get notified the moment a visitor is assigned to them. Admins get a daily digest of at-risk members. No one has to log in to find out if something needs attention. Rooted tells them.
New Assignment
Sarah Jenkins assigned to you at Main Campus
At Risk
Michael R. has had no contact in 14 days
Ready to integrate visitors seamlessly into your church?
Rooted is built for church teams who care about first-time visitors but do not have an organized way to follow through.